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Custom beauty salon management software

Calendar, client records, packages and stock in a system that works like your centre.

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The challenges of running a Beauty & spa centres business

In a beauty centre or spa the calendar is the heart of everything, but around it sit client records, packages, memberships, products and reminders that ready-made tools only partly handle. We build custom software that ties together appointments, treatment history and checkout, or integrates the tools you already use. And when a ready-made system already covers your needs, we'll say so instead of selling you a build.

You juggle the appointment calendar across phone, notebook and chat, and with several rooms and therapists, gaps and overlaps are inevitable.

Client records with treatment history, allergies and products used are fragmented, and each therapist starts almost from scratch.

You keep packages and memberships in your head or on paper: deducting remaining sessions and remembering renewals becomes a job in itself.

Without automatic reminders, no-shows weigh on the calendar, and product stock is never aligned with what you actually use in the room.

What we build

Multi-room appointment calendar

A calendar by therapist and room with treatment durations, online booking and a clear view of the day, to fill gaps and avoid overlaps.

Client records and treatments

A full history of treatments, products used, notes and consents for each client, accessible to all therapists, so service stays consistent over time.

Packages and memberships

Manage packages, memberships and remaining sessions with automatic deduction at each visit and renewal reminders, so you don't lose recurring revenue.

Stock, reminders and checkout

Product stock linked to treatments and sales, automatic message reminders to cut no-shows, and checkout integrated with the client record.

Custom or off-the-shelf?

For a single centre with standard needs, a ready-made beauty salon system often covers calendar, records and checkout at a good price, and we'll recommend it without issue. Custom makes sense when you coordinate several locations, have particular price lists and packages, want to link stock to treatments in a specific way, or want to own your client history and automations without being tied to a single vendor.

How much it costs

A full system with treatment records, room stock, reminders and multiple locations usually lands between €15,000 and €35,000. To start smaller, a first custom module (the diary with packages and memberships) falls within the Gestionale Light package: €5,000–€12,000 and go-live in 8–10 weeks. We set the price after a free analysis of your treatment-room and reception workflows, so you know what you are paying for and why.

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Other sectors

Real estate agencies

Restaurants & hospitality

Car dealerships

Warehousing & logistics

Gyms & fitness centers

Hotels & accommodation

Accountants & tax advisors

Auto repair shops

Nutritionists & dietitians

Shops & retail

Clothing shops

B&Bs & holiday homes

Medical practices & clinics

Law firms

Pharmacies

Tobacconists

Hair & barber salons

Dental practices

Farm stays (agriturismi)

Bars & cafés

Bookshops

Construction

Manufacturing

Transport & logistics carriers

Jewellers & watchmakers

Frequently asked questions

It depends on the scope. The Gestionale Light package covers a first module (the diary with packages and memberships) between €5,000 and €12,000, with go-live in 8–10 weeks; a full system with treatment records, room stock, reminders and multiple locations usually runs €15,000 to €35,000. We always start with a free analysis of your treatment-room and reception workflows to give you a real quote, not a price list.

Ready to kick off the digital transformation of your business?

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