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Custom management software for medical practices and clinics

Custom medical practice software and integrations for when off-the-shelf isn't enough.

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The challenges of running a Medical practices & clinics business

A medical practice or polyclinic coordinates several specialists' schedules, clinical records, reports, prescriptions and billing across the national health service and private patients, under strict privacy duties on health data. When these flows live across disconnected software and paper, staff lose time and data risk grows. We build custom software for medical practices and connect the tools you already use, with an Italian technical lead and care for health-data GDPR.

Multiple doctors' and rooms' schedules managed separately: overlaps, under-used rooms and no single view of availability for whoever books.

Clinical records, reports and prescriptions scattered across different software and paper archives, with patient history hard to reconstruct on the spot.

Health data (a special category under GDPR) handled without clear control over access, consent and retention, with risk growing at every manual step.

Mixed public-health and private billing rebuilt by hand, across services, co-payments, reimbursements and e-invoicing, with slow month-end reconciliation.

What we build

Visit scheduling and online booking

A single agenda for doctors, rooms and clinics, with online booking for patients and automatic reminders. Modelled on your real services, durations and availability rules, not a pre-packaged flow.

Clinical records, reports and prescriptions

An electronic clinical record with patient history, report and prescription handling and signing where needed. All linked to the agenda and patient profile, so the doctor sees the full picture at once.

Privacy and health-data GDPR

We design role-based access, access logging, consent handling and retention policies, treating health data as a special category under GDPR. Privacy is part of the project, not an add-on.

Public/private billing and integrations

Billing for private and public-health services with e-invoicing and a link to accounting. We integrate the tools you already use (practice system, reporting, lab) to avoid double data entry.

Custom or off-the-shelf?

An off-the-shelf practice system covers standard cases well: if you need an agenda, basic records and common billing, starting there is often the right call. Custom or hybrid makes sense when the practice departs from the standard: several locations and specialists with different rules, integrations with the lab, reporting or regional systems, unusual public-health flows, specific privacy requirements, or when you want clinical data to stay yours and portable. Often the best answer is hybrid: keep the packaged tool where it works and build custom only the parts that set you apart, always in line with GDPR.

How much it costs

A full system with reporting, laboratory integration, e-invoicing and multiple locations usually lands between €20,000 and €45,000. To start smaller, a first custom module (the diary linked to patient records) falls within the Gestionale Light package: €5,000–€12,000 and go-live in 8–10 weeks. We set the price after a free analysis of your clinical and administrative workflows, so you know what you are paying for and why.

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Other sectors

Real estate agencies

Restaurants & hospitality

Car dealerships

Warehousing & logistics

Gyms & fitness centers

Hotels & accommodation

Accountants & tax advisors

Auto repair shops

Nutritionists & dietitians

Shops & retail

Beauty & spa centres

Clothing shops

B&Bs & holiday homes

Law firms

Pharmacies

Tobacconists

Hair & barber salons

Dental practices

Farm stays (agriturismi)

Bars & cafés

Bookshops

Construction

Manufacturing

Transport & logistics carriers

Jewellers & watchmakers

Frequently asked questions

It depends on the scope. The Gestionale Light package covers a first module (the diary linked to patient records) between €5,000 and €12,000, with go-live in 8–10 weeks; a full system with reporting, laboratory integration, e-invoicing and multiple locations usually runs €20,000 to €45,000. We always start with a free analysis of your clinical and administrative workflows to give you a real quote, not a price list.

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