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Custom hotel management software

A PMS built around how you actually work: check-in, OTAs, rates and housekeeping in one flow.

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The challenges of running a Hotels & accommodation business

Every hotel handles bookings, rates and rooms differently, yet off-the-shelf PMS tools force your procedures to bend around the software. We build custom systems that connect front desk, channel manager, revenue and accounting, or integrate the tools you already use when that makes more sense. You work with an Italian technical lead and the code stays yours.

Booking, Expedia and direct reservations live in separate calendars, so overbooking is a constant risk and availability is never aligned in real time.

You update rates by hand on each channel, so revenue management stays an intention rather than a daily practice.

Check-in and check-out run through paper forms and spreadsheets, with long waits at the desk and guest data re-typed several times.

Tourist tax, invoicing and municipal reports are filled in manually, with the risk of errors and missed deadlines.

What we build

Front desk and tape chart

A clear room view for assignments, check-in and check-out, with real-time status and guest data flowing straight into invoicing and the tourist tax.

Channel manager and OTA sync

Availability and rates synced across Booking, Expedia, your direct site and the system, so a room sold on one channel disappears instantly from the others and overbooking is avoided.

Rates and revenue management

Rate rules by season, occupancy and length of stay, with price suggestions based on your own historical data instead of gut-feel decisions.

Housekeeping and accounting

Cleaning lists linked to arrivals and departures, room status updated from the floors, automatic invoicing and ready-made tourist tax reports.

Custom or off-the-shelf?

If you run a small hotel with standard processes, an off-the-shelf PMS is often the right and cheaper call, and we'll tell you so plainly. Custom pays off when you manage several properties together, have complex rates, need to integrate existing systems (restaurant, spa, accounting) or want to own your data and application without depending on a vendor's price list and limits.

How much it costs

A platform bringing together PMS, channel manager, booking engine and multiple properties usually lands between €25,000 and €50,000. To start smaller, a first custom module (front desk with OTA synchronisation) falls within the Gestionale Light package: €5,000–€12,000 and go-live in 8–10 weeks. We set the price after a free analysis of your front-desk and booking workflows, so you know what you are paying for and why.

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Other sectors

Real estate agencies

Restaurants & hospitality

Car dealerships

Warehousing & logistics

Gyms & fitness centers

Accountants & tax advisors

Auto repair shops

Nutritionists & dietitians

Shops & retail

Beauty & spa centres

Clothing shops

B&Bs & holiday homes

Medical practices & clinics

Law firms

Pharmacies

Tobacconists

Hair & barber salons

Dental practices

Farm stays (agriturismi)

Bars & cafés

Bookshops

Construction

Manufacturing

Transport & logistics carriers

Jewellers & watchmakers

Want to dig deeper?

The best hotel management software (PMS): how to choose

Read the guide

Frequently asked questions

It depends on the scope. The Gestionale Light package covers a first module (front desk with OTA synchronisation) between €5,000 and €12,000, with go-live in 8–10 weeks; a platform bringing together PMS, channel manager, booking engine and multiple properties usually runs €25,000 to €50,000. We always start with a free analysis of your front-desk and booking workflows to give you a real quote, not a price list.

Ready to kick off the digital transformation of your business?

Talk directly with our technical lead.

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