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Custom software for hair and barber salons

Custom salon software and integrations for when off-the-shelf booking isn't enough.

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The challenges of running a Hair & barber salons business

A salon runs on a full agenda, clients who come back and products always in stock. When appointments, client records, inventory and staff commissions live across the phone's contacts, the notebook at the till and Excel sheets, bookings get missed and the month-end numbers don't add up. We build custom software for hair and barber salons and connect the tools you already use, with an Italian technical lead who owns the project.

Appointments scattered across phone, WhatsApp and a notebook at the till: double bookings, gaps between clients and no clear view of which chairs are busy.

Incomplete client records that live in a stylist's memory: the last colour formula, allergies, preferences and treatment history all lost when a different person serves the client.

Product inventory with no control: colours and retail lines that run out without warning, orders placed by guesswork and returns hard to track.

Staff commissions and loyalty rebuilt by hand: hours, services and sales tallied on paper at month-end, with avoidable errors and arguments.

What we build

Booking with SMS/WhatsApp reminders

An agenda for chairs and staff, with booking that prevents overlaps and automatic SMS or WhatsApp reminders to cut no-shows. Modelled on your real opening hours, services and durations.

Client records and treatment history

A record per client with colour formulas, allergies, preferences and service history, available to whoever serves them. The client gets the same result even when a different hand takes over.

Product inventory and loyalty

Stock in and out for both backbar and retail, minimum levels with reorder alerts and a custom loyalty scheme (points, discounts, packages) actually tied to the client record.

Staff and commissions

Automatic commission on services and sales for each team member, with rules tailored to role or department. Month-end figures are ready, no manual rebuilding.

Custom or off-the-shelf?

An off-the-shelf salon system covers standard cases well: if you need an agenda, basic client records and reminders, starting there is often the right call. Custom or hybrid makes sense when your salon departs from the standard: several locations with different price lists and commissions, unusual loyalty rules, integration with the till, accounting or product e-commerce, or when you want your client data to stay yours and not tied to a licence. Often the best answer is hybrid: keep the packaged tool where it works and build custom only the parts that set you apart.

How much it costs

A full system with commissions, loyalty, stock and product sales usually lands between €15,000 and €35,000. To start smaller, a first custom module (the diary with automatic reminders) falls within the Gestionale Light package: €5,000–€12,000 and go-live in 8–10 weeks. We set the price after a free analysis of your salon and the tools already in use, so you know what you are paying for and why.

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Other sectors

Real estate agencies

Restaurants & hospitality

Car dealerships

Warehousing & logistics

Gyms & fitness centers

Hotels & accommodation

Accountants & tax advisors

Auto repair shops

Nutritionists & dietitians

Shops & retail

Beauty & spa centres

Clothing shops

B&Bs & holiday homes

Medical practices & clinics

Law firms

Pharmacies

Tobacconists

Dental practices

Farm stays (agriturismi)

Bars & cafés

Bookshops

Construction

Manufacturing

Transport & logistics carriers

Jewellers & watchmakers

Frequently asked questions

It depends on the scope. The Gestionale Light package covers a first module (the diary with automatic reminders) between €5,000 and €12,000, with go-live in 8–10 weeks; a full system with commissions, loyalty, stock and product sales usually runs €15,000 to €35,000. We always start with a free analysis of your salon and the tools already in use to give you a real quote, not a price list.

Ready to kick off the digital transformation of your business?

Talk directly with our technical lead.

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